One record behind every price you pay.
Customers, products, contract prices, eligibility and GPO membership in one authoritative record, so your chargebacks, rebates and government prices never disagree.
40,000
active commercial products under contract management
$42B
in contract sales under management
Get the master data wrong, and everything downstream is wrong.
The same hospital can show up under a DEA number, a HIN, a 340B ID and three different spellings across your ERP, wholesaler and GPO files. Nothing rejects the mismatch. The claim pays, and you find out in an audit.
How iContracts solves it.
The challenge
How iContracts handles it
One site, many identities. Names and IDs don’t match across your ERP, wholesalers and GPOs.
One master record. Customers, products, contract pricing, eligibility and membership in a single repository, with effective dating.
GPO rosters change monthly, sometimes retroactively. Claims already paid were paid against the wrong eligibility.
Roster management. GPO, buying group and chain membership loaded and maintained from the rosters you submit, including retroactive changes.
Class of trade depends on who assigned it. Two analysts, two answers, two sets of eligibility.
Data moves between systems by hand. Every handoff is a chance for drift.
Interfaces both ways. Connects to ERP, 3PL and EDI trading partners, with optional EDI 845 price and membership notifications.
No one can say who changed what. Auditors ask, and the answer is a project.
Full audit trail. Every change records who made it, when, and what the value was before.
What we validate
- 340B eligibility and DEA identifier validity
- Effective date integrity
- Eligibility as of the transaction date
- Parent and subsidiary linkage
- Product and NDC hierarchy
- Contract and price completeness
- Roster change reconciliation
The value
- One answer everywhere. The chargeback, rebate, government price and 340B check all settle against the same record.
- Defensible classifications, consistent across analysts and explainable to auditors
- Retroactive changes applied correctly, not discovered in a dispute
Contract & Pricing Managed Services Process
Managed continuously, as contracts, prices, rosters and customers change.
How it works
New contracts and amendments set up and tracked in iContracts, based on the terms and settings you provide.
- Contract and amendment setup requests
- Configuration from the contract settings you provide
- Tracking by contract and effective date
Price schedules and products loaded against the right contracts.
- Price schedule loading
- Product and NDC assignment
- Effective dating
New and changed customers set up once, in one master record.
- Customer creation and updates
- Parent and subsidiary linkage
GPO, buying group and chain membership files you submit, loaded and maintained, including retroactive changes.
- Roster loads
- Retroactive membership changes
- Roster change reconciliation
Master data checked for completeness and integrity before it drives a payment.
- 340B eligibility
- DEA identifier validity
- Contract and price completeness
- Effective date integrity
- QA review
You review and approve contract and pricing changes before they go live.
- Client review
- Approval to activate
Price and membership changes shared with your trading partners and systems.
- EDI 845 price and membership notifications
- ERP and 3PL interface updates
Every change is recorded and reportable, so audit questions are answered from the system.
- Change history
- Contract and pricing reports
- Audit support